How it works, start to finish
About seven weeks from first conversation to a check in your hands, and most of that is the fundraiser running itself.
- Week 0
We talk
Fifteen minutes on the phone or by email. We agree which keepsakes suit your group, the prices, your share, your closing date, and whether orders come to you in bulk or ship to families. Nothing is binding yet.
- Week 0
We put it in writing
You get a short written agreement naming the share, the dates, the products and the payout. Your page cannot open until that is signed and on file — it is a requirement, not a formality.
- Week 1
Your page goes live
We build your page with your name and logo, and send a printed sign with a QR code and an NFC tag for your front desk. The sign works for every future fundraiser too, because the link never changes.
- Weeks 1–4
Supporters order
Families scan the sign or follow the link, personalize their keepsake, and pay online. A goal bar shows everyone how close you are. Nobody handles cash and nobody fills in an order form.
- Deadline
The page closes itself
At your closing date the page stops taking orders automatically and shows the total raised. There is no late order to chase and no cut-off to enforce.
- Week 5
We print and deliver
Everything is printed, checked for spelling, packed by family with a packing list, and delivered to you in one go. Local groups in Lake County get it hand-delivered.
- Week 7
Your check arrives
After a short refund window we calculate your share, mail a check to the address on file, and record the check number and date. We never ask for bank details.
What your group does, in total
- One conversation to agree the details.
- Sign the agreement.
- Send us your logo, if you want it on the keepsakes.
- Put the sign on your front desk and share the link once or twice.
- Hand out the boxes when they arrive.
That is the whole list. No order forms, no cash envelopes, no inventory, no returns, and nothing to pay at any point.
What we do
- Build and host your page, and keep it running.
- Design and print your sign with its QR code and NFC tag.
- Take payments through Stripe, so no card data reaches you or us.
- Answer supporter questions, including the spelling corrections.
- Print every item to order, check it, and pack it by family.
- Deliver, then mail your check and keep the records for it.
Things worth knowing up front
Orders arrive after the deadline, not before
We print the whole fundraiser in one run. That is what removes per-family shipping costs, and it means nothing arrives while the fundraiser is still open. If you need items by a specific date, tell us before we set the deadline.
Items are made to order
Every piece is printed with the wording a family typed, so there is no stock and nothing to return. It also means a misspelling that reaches printing has to be reprinted rather than exchanged — we check, but tell us early if you spot one.
We are a for-profit company
Keepsake Fundraising is operated by Cloud Development Group LLC. We are not a charity and we do not present ourselves as one. An agreed percentage of each item's price goes to your group, it is stated in writing beforehand, and it is shown on your page next to the prices so families can see it.
Ready to talk?
Call (214) 831-3101 or tell us about your group.
Start a fundraiser